Gaby Awad - “Buying Customers”
S4 Episode 10: Procrastinate Never
My name is Gaby Awad AKA The Coach on Wheels (you have to watch my YouTube channel to know why 😉), and I am your host for the BUYING CUSTOMERS radio show 🔥🔥🔥
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In this “Buying Customers” Episode 10 of Season 4, we are going to talk about Your Time and Self-Management. So we are going to talk about self-mastery, planning mastery, delegation mastery, default diary, etc. and the strategies to plan your time management success.
While a lot of people are frustrated with the way they are managing time, each person’s specific issues are different. Buried under the chaos of confusion are clues of individual strengths and weaknesses, personality style and preferences, your unique sources of energy and what makes you happy.
Your relationship with time comes under three areas:
What You Need to Know
Your answers to these questions become your list of everything you want to fix. Now compare it to what is working. If you are having trouble starting and finishing things then you may be able to isolate the reason why. In some cases it might just mean you need to develop certain skills or apply a skill from one area of your life to another.
You may have no problem delegating at work so you might simply apply the same system at home.
Now what are your time management preferences?
Sometimes you struggle with some tasks more than others not because you are lacking a skill but because of individual preferences. Tuning into these natural inclinations can help explain why certain items are landing on your what’s not working and what is working lists. If you thrive on a fast pace you will know how to fill your day with many activities.
List those preferences like:
Working independently vs. working collaboratively
Focusing on one thing vs. multi-tasking
A fast busy schedule vs. a slow and easy schedule
Concentrating in short bursts vs. concentrating for long stretches
In addition to your natural preferences, the ups and downs of your energy can have a profound effect on your to-do list. Energy is power; it enables you to work towards your goals. Once you understand your energy sources and cycles, you can begin to manage them. Since you can’t always control when you do certain tasks, the best time managers are tuned in to what activities fuel their energy when it is flagging.
Sometimes a change of pace is all you need to boost your energy levels. If you have been concentrating for hours and your brain needs a break it’s a great time to do a task that requires movement and using your muscles.
Identify your energy cycles and sources… write down answers to the following questions:
Mornings are the best time for me to …………. And the worst time for me to………………
Afternoons are the best time for me to…………… And the worst time for me to ………….
Evenings are the best time for me to…………… And the worst time for me to ……………
Late at night is the best time for me to……………And the worst time for me to…………
Then think about whether there are other answers to this key energy management question.
“When my energy is weakening, I can usually recharge by:
• Changing activities
• Playing some music
• Reviewing my goals
• Taking a powernap
• Eating a high energy snack
• Taking a brief break
• Planning something fun
See, the key to Time Management Success is to build your life around your individual needs and desires. Time management is the ultimate in self-improvement, because it is the foundation to be able to achieve your goals in every aspect of your life.
What You Need to Do
Ask yourself the following questions:
Step 1: Time Audit
Do you know where your time is going? How many hours per day, and per week are you currently working? What are the bigger chunks of activity that you are doing on most days?
How much time do you spend on each of these “chunks”?
What were your top 10 Time Wasters?
Over the next 2 weeks, log everything in chucks in a spreadsheet from Monday to Sunday.
Step 2: Analyze your time audit
From your time audit, at night ask yourself these questions:
Step 3: Set your Priorities
Go through your activities and think about whether or not all the things you’re doing actually deserve your time and they serve your yearly or quarterly goals. Keep the ranking simple, like High, Medium, Low or A,B,C. This will make it easier for you to develop a strategy for getting things done and creating a plan for the days ahead. Define the priorities like I will do A’s first, B’s if I get time and C’s are to be delegated.
Remember Prioritizing does NOT CREATE more time. We are simply just BORROWING time from one area of our life to give to another.
Step 4: Start – Stop - Keep exercise
While analyzing your time allocation, jog down what needs to be started, stopped or delegated, and what needs to be improved or keep. Find 5 activities in each category so that you really give yourself a raise or value to your time.
Step 5: Plan your Work and Work your Plan
Planning is honestly half the battle! If you decide what you’re going to invest your time in beforehand and make a plan, you’ll likely encounter fewer stressful situations in the future. You can easily set up daily or weekly plans in online tools like ClickUp or Goalify so you always have an overview of your goals. Start with goals then set milestones and then think of the actions needed to reach those millstones and goals.
Step 6: Your Default Diary
Come up with a default weekly diary where you block in advance the things that you will be doing from business to personal and life activities. Block time to read and reply to emails, block time to do marketing, block time to sit with your team, time to network, and time to strategies and work ON your business and growth plan.
Step 7: Evaluate
After reaching each milestone or intermediate goal, you should take a close look at what went well along with what didn’t go so well. When you take the time to do this, you both analyze the processes you use for moving forward and optimize your system. This means that you actually improve even more when it comes to your time management skills, and as a result the next milestone will be easier to reach.
Brian Tracy said “Time management requires self-discipline, self-mastery and self-control more than anything else”
Written by Gaby Awad
As a Business and Executive Coach, Gaby helps business owners, leaders, and teams grow and achieve their goals through alignment, business re-education, coaching, and mentoring. He has more than 25 years of experience in executive positions and transforming businesses. Currently, he is the Franchise Owner of ActionCOACH in Lebanon and in this position he also coaches Business Owners, CEOs and other top level executives. Gaby hold international accreditations as certified coach from ActionCOACH, Marshall Goldsmith, The John Maxwell Team, and Jeffrey Gitomer Sales Academy. Gaby is also the founder of Good Session Coaching, an online learning platform for executives and business professionals where leaders can go through self-paced learning.
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