SHOW & CHAPTER 48: MANAGING BY MEETING - WILLIAM EASTMAN

The purpose behind meetings is to achieve one of the 3 outcomes: alignment, calibration, or celebration. Instead most organizations meet over anything and create the impression it is a waste of time - because it is. Making the meetings effective is creating a balance between individual and team performance, and eliminating or shrinking the pools of ignorance. Additionally you need to constantly reinforce good performance and celebrating it in a team setting is very effective.

Show Objective

EPISODE 233: Summary
One more thing before we start. I hate meetings and refuse to do one more than needed or spend one more minute than required. These 5 meetings are essential to the alignment & calibration of resources as well as informal recognition and formal rewards for outstanding performance. Otherwise look for any other method to convey information than "let's meet".

Topics:

• Executive & Management Meetings
• Supervisory & Routine Meetings
• Special Meetings

EPISODE 234: Executive & Management Meetings
Starting at the top, the purpose here is the same as all the other meetings - get people aligned on goals and objectives, calibrate progress, and celebrate completion. 

However there is one more hidden goal - understand how people in your organization think and make decisions.

Topics:

• Executive (Owner) Meeting with Managers
  • 30-60 minute meeting facilitated by a team member on decisions made that week and who helped them. 
  • Owner attends to observe and only gets involved when necessary.
  • One Page Report (roll up from manager one pages)
• Manager Meeting with Supervisors
  • 30-60 minute meeting facilitated by a team member on results achieved that week and who helped them. 
  • Manager attends to observe and only gets involved when necessary.
  • One Page Report for Executive Meeting (roll up from supervisor one pages)

EPISODE 235: Supervisory & Routine Meetings
The same as Executive and Management Meetings - Align, Calibrate, and Celebrate while understanding and guiding decision making.

Topics:

• Supervisor Meeting with Employees
  • 30-60 minute meeting facilitated by the supervisor on problems solved that week and who helped them. 
  • One Page Report for Management Meeting.
• Routine Huddles
  • Process Based - daily 5-15 minute standing meeting on production demands from yesterday, today, and tomorrow.

EPISODE 236: Special Project Meetings
The difference here is Agile as a very well defined set up steps for when and how to hold meetings. While traditional project management is driven by the schedule and are held when necessary.

Topics:

• Agile Projects
  • SCRUM
    • Sprint Planning
    • Daily SCRUM
    • Sprint Review
    • Sprint Debrief
    • Backlog Refinement
  • Sprints
    • Planning
    • Standup
    • Review
    • Debrief
• Traditional Projects
  • Special Projects - 30-60 minute on Budget, Schedule, and Change Orders as specified in the project plan.

Next Show/Chapter 52: Implementation Summary

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